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ADMINISTRATION WING The Administration Wing is headed by ADGP Admn. It is also popularly known as Central Police Office (CPO). The main functions of this wing are the management of resources of the department including human resources and other material resources such as vehicles, buildings etc. It also deals with policy planning and implementation. It is organized as below:-
All issues pertaining to human resources including service matters of the officers/ officials of the department are handled by the Hqrs division which is headed by IGP (Headquarters) who is assisted by two DIsG and three AIsG. The main functions of the Headquarters division are as below:- 1.
Service matters pertaining to
Officials from the rank of constable up to Inspector a. Recruitments/ Recruitment and allocation in the ranks of Inspector, ASI and Constable by:- i) Direct recruitment; ii) Under Priority List Instructions (PLI) i.e. compassionate appointments; iii) Absorption of SPOs as constables; iv) Absorption of officials from the rank of constable to Inspector from other police organizations. b. Confirmations Confirmation of directly recruited ASIs and Inspectors c. Seniority; i) Maintenance of seniority of Inspectors and publishing of their ‘Gradation lists’; ii) Drawing up of list ‘F’ for promotion to rank of Inspector; iii) Maintenance of Central seniority Roster for Head Constables, ASIs and SIs (excluding Armed police and C&T wing); iv) Drawing up of promotion lists D-I & D-II for both men’s and women’s cadre for promotion to the rank of Asstt. Sub-Inspector; v) Drawing up of promotion lists E-I & E-II for both men’s and women’s cadre for promotion to the rank of Sub-Inspector; vi) Bringing constables on list C-II; d. Promotions; i) Regular promotions to the ranks of ASI, SI and Inspector; ii) Out of turn promotions in exceptional cases upto the rank of Inspector; e. Promotional courses; i)
Nomination of candidates for the ii) Nomination of candidates for the Upper School Course; f. Transfers; i) Transfers of Inspectors; ii) Inter-district transfers of HCs and Cts on compassionate grounds; iii) Inter range transfers of Sub-Inspectors and ASIs ;Temporary attachments g. Deputations Deputations of all ranks upto Inspector to Municipal Corporations, Excise & Taxation Deptt., PSEB, Vigilance Bureau, IB, CBI etc. h. Matters of SPOs; Deployment of SPOs in bodies other than police i. Appeals concerning representations against; i) Major punishments awarded under PPR; ii) Adverse remarks in ACRs from HC to Insp.; iii) Service matters like seniority, nomination to promotional course etc.; iv) Other miscellaneous issues j. Manpower planning and policy; i) Creation of new posts; ii) Amendment in rules; iii) Creation/ continuance of temporary posts; iv) Continuance of posts of SPOs each year k. Regularization of contingent paid staff. 2. Service matters concerning PPS Cadre: The cadre controlling authority of Punjab Police Service Officers is the State Govt. However, the Hqrs division maintains necessary record of all officers borne on this service and also deals with proposals concerning:- a. Calculation and projection of demand for officers b. Drawing up of ‘G’ list for promotion to the rank of DSP and promotion thereof. c. Confirmation of PPS officers d. Transfers and postings. Orders of DSPs are issued by DGP while those of Offg. SPs are done by the Govt. e. Deputation to other departments such as Vigilance, PSEB, Municipal Corporations, Excise & Taxation etc. f. Deputations of GOs (other than IPS officers) into the State Police. g. Preparation of gradation and distribution list. h. Maintenance of seniority. i. Promotion into Indian Police Service. j. Complaints against PPS officers k. Initiation of disciplinary actions and maintenance of record of DEs/ VEs/ Crl. Cases. l. Maintenance of ACRs m. Handling of appeals against seniority related matters n. Handling of appeals against adverse remarks in ACR. o. Sanctions/ promotions/ intimations under Conduct Rules i.e. concerning movable/immovable properties/ gifts/ loans etc. p. Property returns. q. Earned leave record. r. Leave encashment s. Continuance in service beyond 55 years of age. t. Voluntary/ compulsory retirement u. Superannuations upon 58 years of age. 3. State cadre of IPS Officers: The cadre
controlling authority of Indian Police Service Officers borne on the State of
a. Human resource planning and projection of demand b. Preparation of select list for induction of State Police Service officers into IPS. c. Confirmation d. Transfers and postings e.
Deputation to Govt of f. Promotions to the rank of SPs/DIsG/IsGP/ADsGP/DGP g. Grant of Selection Grade. h. Preparation of Civil List. i. Suggestions regarding Amendments to the All India Service Rules. j. Preparation of periodic returns. k. Review of the IPS cadre l. Review on completion of 30 years of service/ 50 years of age. m. Voluntary/ compulsory retirement n. Sanction/ permissions/ intimations under the All India Service Conduct Rules governing transactions of movable/ immovable properties/gifts etc o. Maintenance of ACR files p. Complaints against officers and departmental action. q. Representations concerning service matters r. Representations against adverse remarks in ACRs s. Sanctioning of leave and its record t. Grant of NOC to visit foreign countries. u. Leave encashment. 4. Establishment matters pertaining to Cadre of Ministerial Staff: a. Direct recruitment in the rank of Peon, Clerk/ Steno-typist. b. Transfers/ postings and deputations c. Confirmations d. Seniority list of all ranks e. Promotions :- i. Supdts Gr.I to Estt. Officers ii. PA to Pvt Secys iii. Sr.Scale Stenographers to PAs, iv. Clerks/ Jr.Asstts/ Stenos to Sr Asstts. v. Sr.Asstts to Supdt.Gr-II, vi. Supdt. Gr-II to Supdts Gr-I, vii. Jr.Scale Stenographers to Sr.Scale Stenographers viii. Steno typists to Jr.Scale stenographers, ix. Class-IV to Clerks x. Clerks to Steno typists, xi. Daftries to Restorers, xii. Peons to Daftries/ Record-lifter/Mukh sewadars. xiii. Placement of clerks as Jr.Asstt. f. Leave and leave encashment g. Assured career progression scheme h. Maintenance of ACRs i. Representations on matters of seniority/ pay fixation etc. j. Representations against adverse remarks in ACR k. NOC for transactions relating to movable/immovable property and for issuance of passport. l. Continuance in service beyond 55 years. m. Special increments as per Govt instructions. n. Complaints o. Departmental action p. Voluntary retirements/ superannuation. q. Amendments of Punjab Police Ministerial Staff service rules. 5.
Establishment matters relating
to lecturers/ readers in PPA Phillaur. 6. Establishment matters relating to scientists/ officers working in Forensic Science Lab. 7. Rewards/Awards:- a. Nomination for gallantry medal, meritorious/ Distinguished medal. b. Appreciation letters to GOs c. Honorarium for Ministerial Staff. 8. Deployment of police: a. Out of State deployment b. Deployment of Armed Battalions and district police within the State for major events/ law and order situations. c. Arrangements for visit of VVIPs i.e. President/ Prime Minister. 9. Coordination a. Issues concerning reforms in Police b. Conferences of senior officers such as DGPs conference and CS/DGP’s conferences. 10. Misc: a. Reply to Assembly/ Parliament questions b. Posting of DDAs/ ADAs in districts/ units and doctors in police hospitals c. Annual administrative reports. The Inspector General of Police Provisioning is the over all in charge of the Provisioning Division. He is assisted by one Dy. Inspector General of Police, three Asstt. Inspectors General of Police and one Controller (Finance & Accounts). Provisioning Division makes budgetary provisions of expenditure under different heads for each unit of the department. Provisioning wing of the police department is responsible for all types of central purchases and for procurement of various items such as cloth and readymade items for uniform, tents, machinery and equipment, vehicles, acquisition of land for the construction of police houses and other buildings, minor works, hiring of buildings, purchase/ maintenance and repair of vehicles for police department, purchase of POL etc, and procurement of arms and ammunitions for the force. It also deals with the preparation of annual budget/ revised estimates, preparation of annual plan under the modernization of State police Forces and utilization of funds provided by the Govt of India, MHA/ State Govt. In addition, it handles fixation of pay of Gazetted officers (including IPS officers, Deputationists, State Police Officers and other Gazetted officers etc) and also maintains the service record of these officers. This wing also handles the GP Fund accounts of all Gazetted officers, Inspectors and Ministerial Staff.
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